Privacy Policy
InterMediaKT’s Data Privacy Policy
InterMediaKT Data Privacy Policy
This Privacy Policy regulates the processing of your personal data by the controller InterMediaKT (Interactive Media Knowledge Transfer), with registered office at Agiou Andreou 27, Patras 26221, Greece and recorded General Business Register under the number 127375016000 (hereafter referred to as: “InterMediaKT”).
Please read through this Privacy Policy carefully, since it contains your rights and duties in relation to InterMediaKT. This Privacy Policy can be reworked or updated from time to time, and so we recommend that you consult it again on a regular basis.
Last update: 09 November 2023
Article 1 – General
1.1. InterMediaKT, by means of the present Privacy Policy, also puts itself into compliance with the European Regulation 2016/679 of 27 April 2016 on the protection of personal data.
1.2. The controller of your personal data is InterMediaKT. A declaration was submitted to the Hellenic Data Protection Authority with regard to the processing of your personal data.
1.3. The present Privacy Policy applies to all platforms and channels used by InterMediaKT for – included ion of personal data – corporate website, forms to be filled in, e-mails, etc. – included other projects’ websites owned and managed by InterMediaKT.
Article 2 – Personal data we collect
2.1. During a visit to InterMediaKT website:
- IP address
- Via cookies: see article 10 and read our Cookies policy.
2.2. When registering for our informative newsletters:
- E-mail address
- First name
- Last Name
- Field of interest (corporate & projects’ newsletters, local events and workshops, international workshops and other opportunities)
- Age
- Country
- City of residence
- Profession
2.3. When applying for a training and/or event:
- Title, e-mail address, first name, last name, telephone number
- CV, motivation letters, notes made during the oral interview
- Information on relevant experience in the field of training
- Open questions on the topic
2.4. when registering for a training and/or event:
- Title, e-mail address, first name, last name, telephone number
- Scan of passport or ID (when InterMediaKT oversees arranging travel and accommodation)
- Preferences on dates of arrival and departure
- Dietary options and restrictions (when InterMediaKT is in charge of arranging lunch or dinner in the framework of events)
- Consent for the use of pictures and videos
2.5. When attending a training and/or event organised by InterMediaKT:
- First name, last name, email address, organisation, profession, signature
- Consent for the use of pictures, videos and media material produced throughout the event, and the above-mentioned data
2.6. As a volunteer at InterMediaKT:
- E-mail, first name, last name, date of birth, telephone number, field of interest, profession/occupation
2.7. As an employee:
- Title, name, address, e-mail address, telephone number
- Photos and videos
- CV, motivation letters, notes made during the job interview
- Information on education and work experience
- Evaluation forms and results of any tests and assessments
- Civil status, bank account number, social insurance number, ID number, VAT number, family composition, date of birth
- Salary and salary sheets
- Medical records
2.8. As an intern, trainee, or European Solidarity Corps (ESC) volunteer:
- Title, name, address, e-mail address, telephone number, date of birth, country
- Photos and videos
- CV, motivation letters, notes made during the interview
- Information on education and work experience
- Evaluation forms and results of any tests and assessments
- Medical records, social insurance number
- ID/Passport number
- Bank account number (optional)
- VAT number (optional)
2.9. As consultants, subcontractors, or some other business relation:
- First name, Last Name, e-mail, address, telephone number,
- bank account number,
- ID number,
- VAT number,
- CV
2.10. As a CSO, University or Local Authority applying to call for proposals within InterMediaKT’s partnership:
- Name of the organisation, PIC (partner identification code) number
- VAT and registration number (optional)
- Legal representative: title, name, address, e-mail address, telephone number
- Contact person: title, name, address, e-mail address, telephone number
2.11. When filling in the contact form on InterMediaKT website:
- Name and surname
- Email address
- Subject
- Your message
2.12. When creating an account on e-learning platforms (Moodle or WordPress) owned and/or managed by InterMediaKT:
- Name and surname
- Email address
- Occupation (optional)
- Country (optional)
- Sex (optional)
- Date of birth/Age (optional)
Article 3 – Personal data that we collect indirectly
3.1. Public data of the principal, customer, or some other business relation
InterMediaKT sometimes processes public data, e.g. data that is subject to a publication duty, data that you made public yourself, such as information posted on your website, or data shared in your region or that has appeared in the press.
Article 4 – Purposes of the processing
4.1. General purposes:
InterMediaKT will use the gathered personal data exclusively for the following purposes:
- IP address (see article 2.1.): for looking after and improving its website intermediakt.org) and including Personal Data in anonymous statistics, from which the identity of specific persons or companies cannot be discovered, with as legal basis the legitimate interests of InterMediaKT in continuously improving its website and provision of services;
- E-mail address, name and surname, field of interest, country, age, profession, and city of residence when registering for the informative newsletters (see article 2.2.): with a view to sending you dedicated direct marketing (automatic e-mail messages or other electronic messages), corporate and projects’ newsletters, vacancies, training opportunities, or information on planned activities (events, seminars, working meetings, workshops), with as legal basis your prior explicit consent;
- Title, e-mail address, first name, last name, telephone number, curriculum vitae, motivation letters, notes made during the oral interview, information on relevant experience it the field of the training, and open questions on the topic (see article 2.3.): in order to be able to perform the selection process having all elements to designate the suitable candidates, with as legal basis your prior explicit consent;
- Title, e-mail address, first name, last name, telephone number, scan of passport or ID, preferences on dates of arrival and departure, dietary options and restrictions (see article 2.4.): in order to be able to arrange all details of travels and accommodation for events, seminars or similar occasions when InterMediaKT is in charge of doing so, with as legal basis your prior explicit consent;
- First name, last name, email address, organisation, profession, signature (see article 2.5.): to record the presence and attendance to the event for reporting purposes (e.g. in the framework of EU-funded projects where several direct beneficiaries is foreseen), with as legal basis your prior explicit consent;
- E-mail, first name, last name, date of birth, telephone number, field of interest, profession/occupation (see article 2.6.): in order to be able to collect essential data for the tasks to be assigned in activities including the participation of volunteers, with as legal basis your prior explicit consent;
- Name, address, e-mail address, telephone number, curriculum vitae, motivation letters, notes made during the job interview, information on education and work experience, evaluation forms and results of any tests and assessments, civil status, bank account number, family composition, ID number, VAT number, date of birth, salary and salary sheets, social insurance number, medical record (see article 2.7.): in order to be able to provide you the requested services and in order to comply with the statutory provisions, with as legal basis the execution of an agreement;
- Name, address, e-mail address, telephone number, date of birth, country, curriculum vitae, motivation letters, notes made during the interview, information on education and work experience, evaluation forms and results of any tests and assessments, bank account number, ID/Passport number, VAT number, medical records, insurance number (see article 2.8.): in order to be able to provide you the requested services and in order to comply with the statutory provisions, with as legal basis the execution of an agreement;
- Photos and videos (see articles 2.4., 2.5. 2.7. and 2.8.): to be used for our internal communication, visibility and reporting purposes, with as legal basis your prior explicit consent;
- Name, e-mail, address, telephone number, bank account number, ID number, VAT number, CV (see article 2.9.): in order to be able to provide you the requested services and to comply with the statutory provisions, with as legal basis the execution of an agreement that was requested by you, and, if indicated by you, also the sending of direct marketing, with as legal basis your prior explicit consent;
- Name of the organisation, PIC number, VAT and registration number (optional); Legal representative and Contact person: title, name, address, e-mail address, telephone number (see article 2.10.): in order to be able to provide you the requested services and in order to comply with the statutory provisions, with as legal basis the execution of an agreement;
- Name and surname, email address, subject, your message (see article 2.11): in order to be able to provide you the requested services, with as legal basis your prior explicit consent.
- Name and surname, Email address, Occupation (optional), Country (optional), Sex (optional), Date of birth/Age (optional) (see article 2.12): for the account holder to be able to login to the platform and for InterMediaKT to be able to provide you the requested services and export statistics for report purposes, with as legal basis your prior explicit consent.
You are not obliged to release your personal data, but you do understand that the granting of certain services becomes impossible if you refuse the processing.
4.2. Direct marketing (Newsletters and Emails):
The personal data will also be used for direct marketing (sending newsletters and emails with content promoting directly or indirectly our activities). The personal data you provide will require an additional explicit consent which we will ask for. If you are already included in our mailing list for receiving marketing material in electronic form, InterMediaKT can use your data for sending marketing material relating to InterMediaKT and its activities. This consent can be withdrawn at any time – free of charge and without any obligation to give a justification – by click “unsubscribe” within our newsletter, or making contact via email to privacy@intermediakt.org
4.3. Transfer to third parties:
InterMediaKT will never pass on your personal data to third parties, except for technical service providers who handle technical support in so far as this is necessary for the technical provision of services and/or if they are obliged to do so based on a statutory provision or a judicial ruling. InterMediaKT shall make reasonable attempts to inform you in advance of the fact that InterMediaKT discloses your data to named third parties, but you also acknowledge that this is not technically or commercially feasible under all circumstances.
InterMediaKT will not sell your personal data, rent them out, share them or otherwise make them commercially available to third parties, except as described above or unless with your prior consent.
4.4. Legal requirements: In rare cases it can happen that InterMediaKT must reveal your personal data subject to a court order or in order to comply with other compelling laws or regulations. InterMediaKT shall make reasonable attempts to inform you in advance about this unless it is subject to legal restrictions.
Article 5 – Duration of the processing
The personal data are kept and processed by us for a period that is necessary as a function of the purposes of the processing as described in article 4 and as a function of the contractual relationship between InterMediaKT and you:
- IP address (see article 2.1): for the duration of your visit to the website;
- E-mail address, name and surname, field of interest, country, age, profession and city of residence when registering for the informative newsletters (see article 2.2.): for the duration of the requested delivery of services;
- Title, e-mail address, first name, last name, telephone number, curriculum vitae, motivation letters, notes made during the oral interview, information on relevant experience it the field of the training, open questions on the topic (see article 2.3.): for the duration of the requested delivery of services and the selection process;
- Title, e-mail address, first name, last name, telephone number, scan of passport or ID, preferences on dates of arrival and departure, dietary options and restrictions (see article 2.4.): for the duration of the requested delivery of services;
- First name, last name, email address, organisation, profession, signature (see article 2.5.): for the duration of the requested delivery of services, and in accordance with the reporting procedures and applicable legislation;
- E-mail, first name, last name, date of birth, telephone number, field of interest, profession/occupation (see article 2.6.): for the duration of the requested delivery of services;
- Name, address, e-mail address, telephone number, curriculum vitae, motivation letters, notes made during the job interview, information on education and work experience, evaluation forms and results of any tests and assessments, civil status, bank account number, ID number, VAT number, family composition, date of birth, salary and salary sheets, social insurance number, medical record (see article 2.7.): for the duration of the requested delivery of services and the employment, and in accordance with the applicable legislation;
- Name, address, e-mail address, telephone number, date of birthday, country, curriculum vitae, motivation letters, notes made during the job interview, information on education and work experience, evaluation forms and results of any tests and assessments, address, ID/Passport number, VAT number (only for Greek interns), bank account number (only for ESC volunteers) (see article 2.8.): for the duration of the requested delivery of services and the selection process, and in accordance with the applicable legislation;
- Photos and videos (see article 2.4., 2.5., 2.7. and 2.8.): saved in our internal archives for a duration that depends on the reporting requirements of specific projects and activities, and until when InterMediaKT considers them useful for visibility material; uploaded online on the Internet (websites, social media and other channels hosting an InterMediaKT’s account) until when those platforms are active.
- Name, e-mail, address, telephone number, bank account number, ID number, VAT number, CV (see article 2.9.): for the duration of the requested delivery of services;
- Name of the organisation, PIC number, VAT and registration number (optional); Legal representative and Contact person: title, name, address, e-mail address, telephone number (see article 2.10.): for the duration of the requested delivery of services, and in accordance with the applicable legislation;
- Name and surname, email address, subject, your message (see article 2.11): for the duration of the requested delivery of services.
- Name and surname, Email address, Occupation (optional), Country (optional), Sex (optional), Date of birth (optional) (see article 2.12): as long as the platform are online.
The aforementioned personal data are in any case kept in accordance with the specific statutory provisions, as well as the prescription periods that oblige us to maintain your personal data for a longer period, e.g. to defend ourselves against an action at law.
Article 6 – Your rights
6.1. Right of access and inspection:
You have the right – at any time, free of charge – to take cognisance of your personal data, as well as of the use that InterMediaKT is making of your personal data.
6.2. Right of correction, deletion and restriction:
You are free to communicate your personal data, or not, to InterMediaKT. In addition, you always have the right to ask us to correct, supplement or delete your personal data. You acknowledge that, in case of refusal to communicate or request for deletion of personal data, certain services and products are not deliverable. You may also ask to restrict the processing of your personal data.
6.3. Right of opposition:
You also have a right of opposition against the processing of your personal data for serious and legitimate reasons. In addition, you always have the right to oppose the use of personal data for purposes of direct marketing; in such a case, you do not have to give any reasons.
6.4. Right of free data transfer:
You have the right to obtain your Personal Data that are processed by us in a structured, commonly used and machine-readable form and/or to transfer them to other controllers.
6.5. Right to withdraw consent:
In so far as the processing is based on your prior consent, you have the right to withdraw this consent.
6.6. Exercising your rights:
You can exercise your rights by contacting us for this purpose to email privacy@intermediakt.org
6.7. Automatic decisions and profiling:
The processing of your Personal Data does not include any profiling, nor will you be subject by us to automated decisions.
6.8. Right to file a complaint:
You have the right to file a complaint with the Hellenic Data Protection Authority.
Article 7 – Security and confidentiality
7.1. We have developed security measures that are appropriate on the technical and organisational levels to prevent the destruction, loss, falsification, modification, unauthorised access or accidental disclosure to third parties of collected personal data as well as any other unauthorised processing of these data.
7.2. Under no circumstances can InterMediaKT be held liable for any direct or indirect harm deriving from an erroneous or wrongful use by a third party of the personal data. InterMediaKT have ensured that when they call upon third parties for the processing of personal data, these third parties shall be bound by the same rules.
7.3. You must always observe the security rules, including by preventing any unauthorised access to your devices. You are thus solely responsible for the use that is made as of the website from your computer, IP address and from your identification data, as well as for the confidentiality thereof.
Article 8 – Access by third parties
8.1. In order to be able to process your personal data, we might grant access to your personal data to some of our members or/and employees in charge of specific tasks/actions.
8.2. We guarantee an identical level of protection by making contractual obligations that are opposable to these employees and agents and which are identical to this Data Privacy Policy.
8.3 List of data sub-processors:
- Google Analytics
- Mailchimp
- Sender
Article 9 – Declaration to the Data Protection Authority
A declaration was made to the Hellenic Data Protection Authority. You can always contact this Commission at the following addresses: Data Protection Authority Offices – Kifissias 1-3, 115 23 Athens, Greece | Call Centre: +30-210 6475600 | Fax +30-210 6475628 | E-mail: contact@dpa.gr for this processing of personal data.
Article 10 – Cookies
10.1. What are cookies?
A “cookie” is a small file sent out by the servers and installed on the browser of your computer. The information stored on these cookies can only be read by us and only during the duration of the visit to the website.
10.2. Why do we use cookies?
Our website uses cookies and similar technologies in order to distinguish your use preferences from those of other users of our website. This helps us to offer you a better user experience when you visit our website and allows us to optimise our website. As a result of recent legal changes, all websites that target certain parts of the European Union are obliged to ask for your consent to use or save cookies and similar technologies on your computers or mobile devices. This cookie policy gives you clear and complete information about the cookies that we use and their purpose.
10.3. The website uses exclusively the following cookies:
Name | Function – Description | Duration | |
Necessary | |||
CookieYes | CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors. |
1 year | |
Google ReCaptcha | This cookie is set by the Google recaptcha service to identify bots to protect the website against malicious spam attacks. |
5 months 27 days | |
Εlementor | The website’s WordPress theme uses this cookie. It allows the website owner to implement or change the website’s content in real-time. |
Never | |
Functional | |||
Polylang | This cookie is used by Polylang to remember the language selected by the user when returning to the website, and also to get the language information when not available in another way. |
1 year
| |
Analytics | |||
Google Analytics | The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.
_ga_* from Google Analytics sets this cookie to store and count page views.
_gid cookie stores information on how visitors use a website, while also creating an analytics report of the website’s performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.
_gat_gtag_UA_* from Google Analytics sets this cookie to store a unique user ID. |
1 year 1 month 4 days
1 year 1 month 4 days
1 day
1 minute
| |
YouTube | YouTube sets consent cookie via embedded youtube-videos and registers anonymous statistical data. |
2 years | |
Advertisement | |||
YouTube | YSC cookie is used to track the views of embedded videos on YouTube pages.
VISITOR_INFO1_LIVE is used to measure bandwidth that determines whether the user gets the new or old player interface.
yt-remote-device-id is used to store the video preferences of the user using embedded YouTube video.
yt.innertube::requests registers a unique ID to store data on what videos from YouTube the user has seen.
yt.innertube::nextId registers a unique ID to store data on what videos from YouTube the user has seen.
yt-remote-connected-devices stores the video preferences of the user using embedded YouTube video. |
Session
5 months 27 days
Never
Never
Never
Never
| |
NID cookie, is used for advertising purposes; to limit the number of times the user sees an ad, to mute unwanted ads, and to measure the effectiveness of ads.
Test_cookie is used to determine if the user’s browser supports cookies.
IDE cookies store information about how the user uses the website to present them with relevant ads according to the user profile. | 6 months
15 minutes
1 year 24 days |
For cookies installed by third parties, we are happy to refer you to the declarations that these parties make about this on their respective websites. Note: we exercise absolutely no influence on the content of these declarations, nor on the content of the cookies of these third parties: Google Analytics, WordPress.
10.4. Your consent:
You can refuse or block cookies by changing the configuration parameters of your navigation system. Switching off cookies can mean that you can no longer make use of certain functionalities of the website. Should you have further questions or comments regarding the processing of your personal data, don´t hesitate to contact us by email to privacy@intermediakt.org
You can also find more information about cookies at: http://www.allaboutcookies.org/
You can find more information about online behavioural advertising and online privacy here: http://www.youronlinechoices.eu/
Article 11 – Applicable law and competent court
This Privacy Policy is governed by, interpreted and executed in accordance with Greek law, which is solely applicable. The courts of Patras have exclusive jurisdiction to hear any dispute that should arise from the interpretation or execution of this Privacy Policy.